Job
- Level
- Lead
- Job Field
- Project, Requirements
- Employment Type
- Full Time
- Contract Type
- Temporary employment
- Salary
- from 6.176 € Gross/Month
- Location
- Vienna
- Working Model
- Onsite
Job Summary
In this role, you plan and manage IT projects, prioritize requirements, and support IT leadership in strategic decisions while closely collaborating with both internal and external stakeholders.
Your role in the team
- Requirements come in, priorities need to be set, projects planned and managed.
- Projects need a clear direction and structure.
- You not only lead the IT project management but also assume the deputy head of the IT department after an onboarding and training phase.
- They support the IT management with IT portfolio management and assist the Patent Office management in prioritizing initiatives.
- You keep an overview of all IT projects within the company and can provide well-founded reports on content, key figures, deadlines, status, dependencies, and risks at any time.
- Together with your colleagues, you take on the operational management of projects, ensure adherence to deadlines and milestones, identify problems and bottlenecks early, and address them proactively.
- You work closely with internal and external stakeholders to ensure smooth coordination.
- You support requirements management through structured collection and preparation of requirements.
- Operational management and coordination of all IT projects in close collaboration with the IT management as well as the implementation teams in software development and infrastructure operations.
- Technical leadership, coordination, and support of the IT project management team members.
- Overview of all IT projects (portfolio management) as well as preparation of prioritization decisions for IT management and the executive team.
- Assumption of project management including planning, implementation, and tracking of tasks and milestones.
- Coordination with internal departments as well as external partners.
- Ensuring adherence to schedules, objectives, and quality standards.
- Support in requirements management, even in unfamiliar technical fields (training, familiarization with the domain, collection, documentation, and preparation of requirements).
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Our expectations of you
Education
- Matura diploma and 7 years of professional experience OR university Bachelor/Master and 5 years of professional experience.
- Completed training with an IT and project management background.
Qualifications
- Austrian citizenship or unrestricted access to the Austrian labor market.
- Enjoyment in taking responsibility and actively supporting IT management.
- A holistic view with the willingness to achieve the best for the organization.
- Organizational talent and strategic overview - even with many parallel projects.
- Communication skills: clear, structured, and solution-oriented.
- Ability to coordinate, support, and develop employees.
- Self-initiative and structured working style.
- Understanding of processes, workflows, and goal orientation.
- Very good knowledge of German and good knowledge of English, both written and spoken.
- Knowledge of project management methodologies (traditional and/or agile).
- Good understanding of IT infrastructure and/or software development.
- Proficient in common project management and collaboration tools.
Experience
- Several years of experience in IT project management or in comparable roles.
- Experience in professional leadership or coordination of employees.
- Experience in portfolio management or in coordinating multiple projects.
- Experience in requirements management, particularly in onboarding unfamiliar technical domains.
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What we offer
- You act as the central contact person for IT project management, set the structure, ensure the quality of work within the team, and mentor colleagues with your experience.
- Interested? Then the Austrian Patent Office offers a temporary (maternity leave replacement) key role with high responsibility and scope for shaping, starting as soon as possible from June 1, 2026, with a workload of 40 hours per week.
- This will make you part of a team that is responsible for the high-quality safeguarding of innovations through the granting of intellectual property rights for inventions, trademarks, and designs, both nationally and internationally.
- A varied and responsible role at the intersection of IT, organization, and strategy.
- Short decision-making paths & a lot of scope for creativity.
- The opportunity to actively develop IT processes and project structures.
- Market-appropriate compensation for IT professionals through a separate salary scheme (RIVIT3 plus leadership allowance, resulting in an entry-level salary of €6,176.59).
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Benefits
Food & Drink
More net
Work-Life-Integration
Job Locations
This is your employer
Österreichisches Patentamt
Wien
The Austrian Patent Office is the national authority on intellectual property protection. We make sure that innovative ideas are safeguarded with quality patents, trademarks and designs by granting these protections to inventors.
Description
- Company Type
- Established Company
- Working Model
- Hybrid, Onsite
- Industry
- Public Service, Unions
Head of IT Project Management and Deputy Head of the IT Department
- Salary
- from 6.176 € Gross/Month
- Location
- Vienna
- Working Model
- Onsite
- Diversity
- Open for all genders
