Job
- Level
- Experienced
- Job Field
- IT, Support, Project
- Employment Type
- Part Time/Full Time
- Contract Type
- Permanent employment
- Salary
- from 3.200 € Gross/Month
- Location
- Vienna
- Working Model
- Hybrid, Onsite
AI Summary
In this role, you will support the IT management, coordinate with external partners, optimize IT projects, and advise colleagues on using Microsoft 365 and SharePoint.
Job Technologies
Your role in the team
- Support for the IT management: You work closely with the IT management and take on operational tasks in daily business as well as in the further development of internal IT structures.
- Coordination and collaboration with external IT and project management service providers: You coordinate closely with our partners, keep track of tasks, schedules, and budgets, and ensure that everything runs smoothly.
- Participation in IT projects and optimizations: You contribute your own ideas and support the implementation of new tools, processes, and technical solutions.
- Support for MS 365 and SharePoint: You assist colleagues with the use of Microsoft 365 and SharePoint, help with content structuring, permission management, and address everyday user inquiries to ensure smooth collaboration.
- Support for users of the project management tool: You are the first point of contact for questions and obstacles, provide assistance in daily use, and conduct brief training sessions if necessary.
- Further development of our project management system: You analyze existing processes, develop improvement proposals, and help make our workflows more efficient and future-proof.
- Organizational tasks in IT project planning: You assist in creating time and resource schedules, prepare budget overviews, and prepare documents for meetings or decisions.
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Our expectations of you
Education
- Completed IT and/or Project Management Education: You have a solid technical background in IT and/or Project Management (HTL/FH/University with a technical-economic focus - Computer Science/Media Technology/Business Informatics).
Qualifications
- Good knowledge of Microsoft 365 and SharePoint: You know how to structure SharePoint pages, manage permissions, and use Microsoft 365 tools efficiently.
- Proficient in Excel (including complex functions and possibly macros): You are comfortable with Excel and can handle data, maintain templates, or even develop them further.
- Structured and independent working style: You keep an overview, even when there are many tasks at the same time, and find pragmatic solutions.
- Communication skills and team spirit: You enjoy working with others, can explain complex issues clearly, and remain friendly and clear even in stressful situations.
- Curiosity and Willingness to Learn: You enjoy experimenting with new technologies — such as Artificial Intelligence & Large Language Models — and continuously expanding your knowledge.
- Analytical thinking: You recognize patterns, connections, and areas for improvement — even in complex or unclear situations.
- Interest in sustainability and climate protection: You identify with our goal of an emission-free energy future and want to actively contribute to it.
Experience
- Experience in an IT or project environment: You have already worked (2-3 years) in IT, project management, or at the intersection of both areas and are familiar with the processes and challenges. Ideally, you have already planned, coordinated, or led projects and know what matters in these roles.
- Experience in proposal management: Ideally, you have experience in coordinating or preparing proposals and are familiar with the processes in this area.
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Job Locations
Location Vienna
Austria
Topics that you deal with on the job
This is your employer
Österreichische Energieagentur
The Austrian Energy Agency (AEA) is an established organization that provides scientific-based advice to politics, business, and administration on energy transition and climate protection. With around 100 employees, the agency supports the transition to a climate-neutral energy system and the implementation of measures to tackle the climate crisis.
Description
- Company Type
- Established Company
- Working Model
- Hybrid, Onsite
- Industry
- Power Sector, Economy
Specialist Project Management & IT
- Salary
- from 3.200 € Gross/Month
- Location
- Vienna
- Working Model
- Hybrid, Onsite
