Job
- Level
- Experienced
- Job Field
- Employment Type
- Full Time
- Contract Type
- Permanent employment
- Salary
- from 52.024 € Gross/Year
- Location
- Vienna
- Working Model
- Hybrid, Onsite
AI Summary
In this role, you will assist the IKT Services management administratively with scheduling, project management, and correspondence in German and English.
Your role in the team
- The Assistant to the Head of ICT Services supports the department management with administrative and organizational tasks.
- This includes coordinating appointments and communicating with internal and external partners.
- In addition, the assistance to the Head of Department IKT-Services supports projects and ensures smooth daily operations.
- Professional organizational and administrative support for the department management.
- Independent handling and coordination of all correspondence and business communication, including with international business partners and clients in German and English.
- Support in procurement processes (ordering), invoice verification and approval, as well as budget control in close coordination with the departments.
- Participation in contract and document management (including deadline management and archiving).
- Scheduling and travel planning as well as minute-taking and follow-up on decisions.
- Preparation and follow-up of meetings, workshops, and events.
- Support in corporate asset management, particularly in managing ongoing hardware, software, and service contracts.
- Participation in the preparation of offers and independent issuance of outgoing invoices to customers in the ICT Services division.
- Support for project managers in the context of activities of a Project Office.
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Our expectations of you
Education
- Completed commercial training with higher education qualification (e.g., FH, university) - ideally with an IT or economic background.
Qualifications
- Excellent organizational skills as well as a structured and solution-oriented work approach.
- High discretion, initiative, and sense of responsibility.
- Excellent knowledge in ordering and invoicing processes as well as basic understanding of contract management.
- Ideally, you have practical basic knowledge of Austrian or European procurement law.
- Fluent in German and very good in English, both spoken and written.
- Proficient in common Office applications and modern digital work tools.
Experience
- Several years of relevant professional experience in a comparable position, preferably in an ICT or technically oriented environment.
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Benefits
Health, Fitness & Fun
- 🧠Mental Health Care
- 🚲Bicycle Parking Space
- ♿️No Physical Barriers
- 👩⚕️Company Doctor
- 🎳Team Events
- 🏋🏿♂️Fitness Offers
- 🙂Health Care Benefits
Work-Life-Integration
- 🕺No Dresscode
- 🙅♂️No All-In Contracts
- 🏠Home Office
- ⏰Flexible Working Hours
- ⏸Educational Leave/Sabbatical
Food & Drink
More net
Job Locations
Location Vienna
Austria
This is your employer
GeoSphere Austria
Klagenfurt, Graz, Innsbruck, Salzburg, Wien
The Austrian Meteorological and Geological Service (ZAMG) is responsible for all national meteorological and geophysical services, including: - collecting, processing and storing results of meteorological and geophysical investigations - providing information, advice and consultancy services - dealing with relevant meteorological and geophysical issues relating to environmental protection - informing, advising and warning in case of crises or emergencies, natural disasters or environmental catastrophes - carrying out work on climatological and geological surveys of Austria.
Description
- Company Size
- 250+ Employees
- Founding year
- 1851
- Language
- German, English
- Company Type
- Established Company
- Working Model
- Hybrid, Onsite
- Industry
- Public Service, Unions, Internet, IT, Telecommunication, Science, Research
Assistant to the Head of ICT Services
- Salary
- from 52.024 € Gross/Year
- Location
- Vienna
- Working Model
- Hybrid, Onsite
